Consensus criteria: This form of prioritization matrix is simpler than the full analytical criteria, as it works best with 10 options or less.The need for numerous matrices makes this the most complicated form of a prioritization matrix. Full analytical criteria: This involves using multiple matrices to compare different options for prioritization before making one final prioritization matrix.
However, a prioritization matrix template can also be done in a checklist or list form, allowing for more flexibility and changes when in the middle of a discussion.Īccording to Lynne Hambleton, the author of “Treasure Chest of Six Sigma Growth Methods, Tools, and Best Practices,” there are three types of prioritization matrices often used for Six Sigma. Once you have your prioritization matrix, just standardize it to turn it into a template. When done in a table form, a prioritization matrix template can go from something simple as a 2×2 matrix to a full-fledged table with more rows and columns. Priority levels assigned to tasks and projects are usually divided into three groups, namely High, Medium, and Low priority.Ī prioritization matrix is meant to be very customizable in nature. Most systems dictate that tasks or projects with a higher score are more important, but this can vary. Compare results: After calculating the scores of each task or project, it is now time to assign them a priority level.Some matrices do not follow this and work on a different system, depending on the team or company’s policies. Most prioritization matrices operate on a criteria system where you allocate points per task and calculate who has the most or least points later. Clarify and follow your criteria: Create a criteria system to follow that can help you prioritize your tasks.During this step, you should identify all the ways you can sort and prioritize your tasks and projects, but not necessarily give them a priority level yet. List down your options: This step can be done on your own entirely, with others’ help after, or in discussion with others from the get-go.Decide on what purpose you want the matrix to serve: Identify the goals you want to achieve by creating and using a prioritization matrix, and work from there.
#Priority matrix template how to
How do you Create a Prioritization Matrix Template?īefore creating a template, you must know how to create a prioritization matrix:
Doing so will not only help you know which item to prioritize but also improve the quality of your work as you make better decisions. Using a prioritization matrix template with process improvement methods and other matrices, such as a decision matrix, can help give you a deeper understanding of your priorities and needs. By clearly outlining what is most important to you among these three, you can make a decision on what to prioritize first.ĭifferent schools of thought and frameworks also encourage the use of a prioritization matrix template, the most notable of which is that of Six Sigma. A simple way this can be done is by listing down the time it will take to finish a project or task, its costs, and what its quality will be like.
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